The Healthcare Insurance Portability and Accountability Act (HIPAA) has been realized for the medical and insurance communities since 1996, resulting in a higher level of responsibility for those involved with the transport and storage of medical data of patients. This data, referred to as HIPAA Protect Health and Electronic Protected Health Information (EPHI), requires that protected is confidential and it is not disclosed to any unauthorized persons. Failure to ensure EPHI can cause lawsuits, loss of income, and fines for direct trade.
As telecommunications technology has evolved so has HIPAA, resulting in problems for many companies IT departments. Many of the technological tools available in the workplace today, such as laptops, removable storage devices and wireless network, pose special threats to HIPAA compliance. Therefore, organizations must control access to information, not a problem within the traditional office setting than in an organization with remote workers or wireless capabilities, the solution becomes more complicated.
Fortunately, the last two years, software from companies such as Safend has emerged that allow organizations to continue to take advantage of productivity-enhancing tools while maintaining the highest level of information security. These solutions work by preventing unauthorized data or information “leakage”, integration into existing corporate architecture and ensure real security violations are found.
Regardless of the technology tools you choose to use, there are three basic steps you can take to reduce information leakage and facilitate HIPAA Compliance
1. Assess potential data leak
The first step in any security planning exercise is to assess the excellent
weaknesses within the network. Not only is this a good job, it is HIPAA
requirement. This process requires running a network auditing tool that enables system administrators to gather information from any corporate PC or laptop (endpoints) and submit a comprehensive list of devices, ports and connections are available for use. Define which connections are used and how they are used (file transfer vs entertainment activities) is very important in pinpointing weaknesses and potential leaks in its network.
2. Establish access policies
Once you’ve decided where your weaknesses are and which devices, connections and ports are open and available for use, develop a specific plan to Access Level establish policies for specific users and types of data. For example, the temporary worker must receive the same information access that product? Who will be allowed to download information to work from home? What types of storage devices they can use? As remote workers will be logging in to the corporate network and the area will be allowed access to? The new plan must include access to meet specific HIPAA requirements relevant to your business.
3. Implement and enforce policy compliance
Once you have established and announced corporate level of access policies, implement them on the endpoints of your organization (laptops, computers, etc. .) Admission users should be monitored regularly, as required by HIPAA, to ensure that policies are followed. Software can be installed to enforce policies at the endpoint by limiting the flow of information from the end of the external data destinations. For example, a Medicare billing clerk can access electronic patient chart while the human resources team is denied access to these files. Restrictions can be associated with a particular device, port, or even a file. Ideally, the software used to enforce policy compliance must collect logs and generate reports covering each copy of attempted access, all limited functionality, and data transfer. Such tools will assist in providing information trail as well as meet the data accountability tenets HIPAA.
manipulating data protection solutions that endpoint vulnerabilities increase HIPAA security and can integrate with existing organizational access rights to control the flow of information. This three-step approach addresses the hard work to make sure that data leakage has little effect on HIPAA compliance and offers tools for managing protective factors and audit requirements of the Regulation. In addition, rapidly deployable surveillance technology can easily be integrated into existing policies. Without this type of endpoint security policies, organizations face serious cracks in the infrastructure designed to be HIPAA compliant.